Presence registration means that an access device records when a person scans their card on a card reader that is configured with the presence function.
It is important to note that this is not considered an Arrival or Departure at the workplace, nor is it a registration in the staff ledger. Presence registration is used solely for safety purposes, especially in emergency situations such as fire or accidents.
This allows emergency services to quickly see which individuals are present on-site and include them in any potential search operation.
How presence is displayed in the system
In the personnel list, a person with presence is marked in green, just like someone registered with Arrival/Departure.
The difference is that a symbol appears at the end of the row (a droplet with an exclamation mark), clearly indicating that this is presence—not an actual Arrival or Departure.
Default settings
By default, all access devices have the presence function enabled.
Disable the function if needed
Go to Devices in the menu on the left
Select the device you want to modify and double-click it
Under the Reader tab, select Nothing in the Registration field
For devices with two physical readers, you can instead configure them for Arrival/Departure registration, allowing the system to record actual entries and exits in the staff ledger report. However, this is not the default setting.